Professional company secretarial services: the intelligent hub of corporate compliance governance

The company secretary is the core role of modern corporate governance, serving as both a "gatekeeper" for regulatory compliance and a "strategic bridge" between the board of directors and shareholders. We provide comprehensive company secretarial services for enterprises, covering legal compliance, meeting management, document filing, and governance consulting, helping enterprises avoid operational risks, improve decision-making efficiency, and unleash long-term value.

1、 Core Responsibilities of Company Secretary Services

1. Legal compliance and regulatory filing

Legal document management: Draft/update the company's articles of association, shareholder register, and director register to ensure compliance with the Company Law and local regulatory requirements.

Regulatory declaration: Complete mandatory filings such as industrial and commercial annual reports, tax registration changes, and joint annual reports of foreign-funded enterprises on time.

License maintenance: Renewal and compliance review of special qualifications in the management industry (such as ICP license, import and export rights).

2. Corporate Governance and Meeting Management

Full process support for meetings: preparing for board meetings and shareholder meetings (drafting agendas, sending notices), writing meeting minutes, and tracking the implementation of resolutions.

Shareholder relationship maintenance: handle equity change registration, dividend distribution notices, coordinate shareholder communication and rights protection.

Optimization of governance structure: Design rules of procedure for board meetings, introduce plans for independent directors, and enhance governance transparency.

3. Cross border and special scenario support

Overseas architecture compliance: Secretary services for offshore companies in Hong Kong, Singapore, BVI, etc., meeting local legal secretary registration requirements.

Listing compliance support: Assist listed companies in completing information disclosure, related party transaction filing, and responding to exchange inquiries.

Crisis response: handling urgent matters such as removal of the list of abnormal business operations, receipt of judicial documents, and cooperation with regulatory investigations.

2、 Our core strengths

1. Full license professional team

Holding a Hong Kong TCSP license (trust or company service provider license), Chinese legal advisor qualification, and possessing both cross-border compliance experience and localization landing capability.

2. Digital governance tools

Intelligent management platform: online viewing of company documents, meeting reminders, compliance calendars, and one click generation of standardized reports (such as shareholder meeting resolution templates).

Risk warning system: automatically tracks regulatory changes (such as new regulations on paid in registered capital), reminds of license expiration, and pushes warnings 30 days in advance.

3. Deep industry service experience

Focusing on four major fields: technology startups, cross-border e-commerce, family businesses, and listed companies, we provide industry-specific customized solutions

Start up Enterprises: Design and Implementation of Equity Incentive Plans

Cross border enterprises: ODI/FDI filing synchronized with overseas annual reports

Family business: formulation and governance of family charter, intergenerational inheritance

4. "Proactive" service model

Regular compliance check ups: Provide quarterly corporate compliance health reports, indicating risk levels and improvement suggestions.

Strategic synergy support: Participate in major decisions such as financing and mergers and acquisitions from a governance perspective, and avoid conflicts between laws and regulations.

3、 Typical service scenarios

Start up companies: In the early stages of entrepreneurship, act as a company secretary to meet compliance requirements at a low cost.

Upgrading of Foreign Representative Offices: Full Custody of Articles of Association Revision and Filing for Conversion to Wholly Foreign Owned Enterprises (WFOEs).

Pre IPO stage: Establish a governance structure that meets the requirements for listing and standardize the operation of the three committees (shareholders' meeting, board of directors, and supervisory board).

Group expansion: Consistency review of articles of association and centralized secretary management for multiple regional subsidiaries.

4、 Customer Value Panorama

Risk avoidance: 100% coverage of mandatory filing nodes to avoid fines, abnormal operations, or director dishonesty risks.

Efficiency improvement: Conference preparation time reduced by 50%, and document retrieval efficiency increased by 80%.

Governance upgrade: By providing professional governance advice, reduce the probability of shareholder disputes and enhance capital attractiveness.

The company secretary is not an administrative supporting role, but an escort of the enterprise's everlasting foundation
We take compliance as the cornerstone and governance as the link, allowing enterprises to focus on their core business and not fear compliance challenges.
Customize your secretary service plan immediately and embark on a new era of smart governance!

If you need to handle or consult specific procedures, please feel free to contact our professional team at any time!
Phone: XXX-XXXXX-XXXX | Email: XXX@XXX.com