1、 Materials required for annual audit of Hong Kong companies

1. Basic information of the company
-Copy of Company Registration Certificate (CR) and Business Registration Certificate (BR).
-The latest version of the company's articles of association (M&A).

2. Director and shareholder information
-A scanned copy of the valid ID card or passport of the director/shareholder (consistent with the registration).
-Shareholder shareholding ratio and equity change records (if any).

3. Company business information
-Confirmation letter of registered address and legal secretary (if there is a change in address or secretary, updated documents must be provided).
-A brief description of the previous year's business situation (not mandatory, recommended to provide to assist with compliance declaration).

4. Financial documents (depending on declaration requirements)
-Financial statements or audit reports (if reporting profits tax or applying for exemption).

5. Other documents
-Copy of the Annual Declaration Form (NAR1) from the previous year (if on file).
-Annual audit authorization letter signed by directors and shareholders (template provided by our company).

2、 After the annual review is completed, the client will receive the following information

1. Updated statutory documents
-New Year Business Registration Certificate (BR): Indicate the latest payment record, valid for 1 or 3 years.
-Annual Declaration Form (NAR1): An annual declaration document verified by the company registry.

2. Compliance Confirmation Documents
-Confirmation letter for completion of annual review: listing the service content, payment details, and the next annual review time.
-Government receipt voucher: Official receipt for renewal of business registration certificate and submission of annual declaration form.

3. Additional service documents (such as delegation)
-Tax declaration reminder notice: Deadline for profit tax declaration and list of required documents.
-Company Secretary Service Record: Annual Performance Report of Statutory Secretary Services.

3、 Details of fines imposed on Hong Kong companies for overdue annual audits

According to the Hong Kong Companies Ordinance, overdue annual reviews will result in tiered fines, as follows:

Annual Declaration Form (NAR1) Late Penalty
42 days to 3 months overdue: A fine of HKD 870 will be imposed.
Overdue for 3 to 6 months: A fine of HKD 1740 will be imposed.
Overdue for 6 to 9 months: A fine of HKD 2610 will be imposed.
Overdue for more than 9 months: fined HKD 3480, and may face court prosecution and mandatory company deregistration.

Penalty for overdue Business Registration Certificate (BR)
Overdue for more than 30 days: A fine of HKD 300 will be imposed, and additional registration fees and surcharges will be required (up to a maximum fine of HKD 5000).
Continued overdue payments will lead to risks such as bank account freezing and damage to director credit.

4、 Additional precautions

1. Annual review timeline
-The Annual Declaration Form (NAR1) must be submitted within 42 days after the company's anniversary.
-The Business Registration Certificate (BR) needs to be renewed and updated within one month before its expiration.

2. Compliance recommendations
-It is recommended to prepare the annual review materials one month in advance to avoid delays caused by missing documents.
-If the company does not have actual operations, it still needs to submit a "non activity statement" on time to simplify the declaration process.

3. Overdue processing plan
If it is already overdue, the documents must be submitted immediately and a fine must be paid. Our company can assist in expediting the process to reduce the risk.

If you need to handle the annual audit of a Hong Kong company or consult on overdue solutions, please feel free to contact our professional team at any time!
Phone: XXX-XXXXX-XXXX | Email: XXX@XXX.com  

Focusing on corporate compliance and supporting steady development - we are here to safeguard your Hong Kong company!

Note: The above fine amounts are based on the current regulations in Hong Kong, and the actual costs are subject to the latest government regulations.